The Capital Improvements Plan (CIP) is a planning document. It lists many projects that the city desires to accomplish, generally over a five-year period. The CIP includes new construction or renovations to existing school buildings and other city structures, major street, bridge and sewer repair projects, and upgrades to existing park facilities or new park structures.
The CIP is a dynamic instrument that may change from year to year as infrastructure needs in the city are identified. Basically, the preparation, approval and financing process for the CIP are:
These elements are explained further below.
- Development of a CIP by the City Manager and staff
- City Council approval of a CIP after public hearings
- City Council approval of a CIP funding source, which is usually a Bond Authorization (after a public hearing)
- An appropriation of funds to the project
- Award of a construction contract for the project to be built
First, the city prepares the multi-year planning document based on all known information about particular projects. Project categories are developed for buildings, school facilities, sewers, streets, etc.
The next step is to request City Council adoption of a resolution approving the CIP. This is an important step that indicates that the city has identified certain infrastructure needs. It does not mean that all projects will be accomplished within the time frames shown in the planning document. Project timing may change for a variety of reasons such as alternative ways to get the project accomplished, need for the project and cost. The City Council has total flexibility to accept, reject or modify projects in the plan.
Capital Improvements Plan (CIP) changes require a different procedure. Upon the recommendation of the City Manager, the City Council may amend the Capital Improvements Plan by a majority of affirmative vote. The CIP is not a formal budget. Appropriations are made on a project-by-project basis only. Only the first year of the plan is approved by City Council on an annual basis. This provides the City Council with flexibility in executing the plan and the ability to add to the CIP with unprogrammed projects as necessary.
If you have any questions, please email the Department of Budget and Evaluation.