Responsibilities

Accounts Payable is primarily responsible for the following:

• Processing purchase order invoices, vendor payments, wire payments, customer refunds and check requests in a timely and accurate manner.
• Processing employee travel advances and reimbursements in accordance with the city policy.
• Providing accounts payable and travel training to City Departments.

Payment

Accounts Payable disburses payments on Mondays, Wednesdays, and Fridays. The City Department acquiring the goods or services must initially authorize payment of all invoices.

Invoices

The City pays by invoice, not by statement. All vendors doing business with the City of Newport News are required to forward invoices to the following address:

Payment Status

Please contact the Accounts Payable Technician who handles your account to check payment status of your invoice.

Lost Check

All payments are mailed via the United States Postal Service. If a City issued check is lost, stolen or damaged, a replacement check can be issued by request.