The
Library of Virginia is responsible for administering the Public Records Act, and the City Clerk works closely with them. As the designated Records Manager for the City of Newport News, the City Clerk must sign off on any requests to destroy records in the city.
It is also the City Clerk's responsibility to see that all departments in the city have up-to-date
Records Retention Schedules for all their records and to assist them in any way possible. The utilization of retention schedules and document destruction requires proper training and the City Clerk coordinates this for all the departments by bringing in library personnel to conduct the necessary training classes.