Duties & Responsibilities

Duties of the City Clerk's Office

• Custodian of the Corporate Seal of the City and authorizes its use
• Serves as the designated Records Manager for the city
• Is tasked with the duty of making sure all city departments abide by the records retention provisions administered by the Library of Virginia. Submit your Certificate of Records Destruction RM-3 by visiting the Library of Virginia.
• Maintains the official record of ordinances and resolutions, adopted by the City Council, and preserves, records and publishes City Council minutes
• Maintains all records concerning appointments and memberships to the city's boards, commissions and committees
• Handles inquiries and researches requests from citizens and other municipal departments
• Provides staff support to the Mayor and City Council
• Manages the City Code updates to code holders, and the city's online City Code Custodian.
• Manages the advertisement of legal notices
• Make available and maintain all Conflict of Interest Forms and Real Estate Disclosure forms