Administrative Manual

Welcome to the site for the City of Newport News' Human Resources Administrative Manual.

This site contains general personnel policies and procedures adopted by the City Manager and applicable to employees of the City of Newport News. The information provided does not constitute a comprehensive list of all personnel policies and procedures of the City of Newport News. Various personnel actions may also be governed by the City Code, the City Charter, City Council actions, City Manager administrative regulations, and federal and state laws and regulations.

The manual is provided at this site for the convenience of City employees and others. Every attempt is made to maintain current and accurate information on this site, but such is not guaranteed. Please note that new and amended policies may not always be incorporated in a timely manner.

All policies presented here are in .pdf file format and require a reader, such as Adobe Acrobat Reader, to view.

Index - Human Resources Administrative Manual

100 - Introduction

• 100 - Change of Department Name from Personnel to Human Resources - 07/02/2004
• 102 - Management Rights - 2/01/2013

200 - Equal Employment Opportunity

• 200 - Equal Employment Opportunity - 09/01/2020
• 201 - Workplace Harassment- 09/01/2020

300 - Employment / Selection

• 300 -Employment- 07/01/2022
• 308 - Criminal Background Checks - 03/01/2011
• 315 - Re-employment of Retirees and Former Employees - 07/01/2015
• 316 - Residency Requirement - 01/01/2018

400 - Employee/Status

• 400 - Employee Status - 05/01/2016

500 - Conditions of Employment

• 501 - Employment Standards - 07/01/2015
• 503 - Reduction-In-Force - 02/01/2009
• 505 - Loss of License, Certification or Qualifications - 04/01/2008

600 - Salary Administration

• 602 - Establishment & Classification of Positions - 04/01/2008
• 603 - Job Description Policy - Contact Human Resources for more information.
• 604 - Salary Administration- 05/01/2023
• 607 - Payroll Record Keeping Policies and Procedures - 11/01/2006
• 610 - Pay Computation and Overtime - 08/01/2021
• 611 - Emergency Status - 09/01/2020
• 613 - Standby Authorization and Call Back Pay - 08/01/2021
• 620 - Teleworking - 10/01/2020

700 - Employee Benefits

• 701 - Paid Personal Leave (PPL) for Regular Full-Time Employees - 10/01/2020
• 702 - Paid Medical Leave (PML) - 08/01/2021
• 703 - Family Medical Leave Act - 08/01/2021
• 704 - Leaves of Absence - 08/01/2021
• 705 - Jury Duty and Civil Leave - 07/01/2009
• 706 - Holidays - 05/01/2023
• 707 - Military Leave - 07/01/2022
• 708 - Tuition Reimbursement - 10/01/2020
• 709 - Funeral/Bereavement Leave - 02/01/2019
• 710 - Paid Personal Leave (PPL) for Regular Part-Time Employees- 04/01/2017
• 711 - Paid Personal Leave (PPL) for Assistant City Managers and Department Directors - 04/01/2017
• 712 - Retirement - 07/13/2010 - Code Of Ordinances City of Newport News, Virginia, Chapter 31 Pensions and Retirement
• 714 - Employee Assistance Program - Contact Human Resources for more information.

800 - Employee Relations

• 801 - Reserved

900 - Performance Standards / Evaluation

• 900 - Performance Management - 08/01/2021

1000 - Standards Of Conduct / Attendance

• 1000 - Standards of Conduct - 05/01/2018
• 1004 - Participation in Political Activities - 05/01/1990

1100 - Grievance Procedure

• 1101 - Grievance Procedure - 06/13/2017

1200 - Medical / Workers' Compensation

• 1201 - Non Occupational Disabilities Policies, Procedures and Guidelines - 04/01/2008
• 1202 - Occupational Injury and Disease Policies Procedures and Guidelines - 04/01/2008
• 1203 - Reserved
• 1204 - Reserved
• 1205 - Substance Abuse Policy and Procedures - 10/01/2021

1300 - Safety

• 1302 - Reporting Multiple Injuries or Fatalities - 04/01/2008
• 1304- Identification Badges - 01/01/2020

1400 - Miscellaneous

• 1401 - Vehicle Use - 08/01/2021
• 1402 - Smoking and Tobacco Use - 04/01/2023
• 1403 - Use of Information Technology - 05/01/2019
• 1405 - Travel and Meeting Expense - 07/01/2023
• 1406 - Grievance Procedure for Persons with Disabilities - 01/01/1993
• 1407 - Special Conservator of the Peace - 09/01/2007
• 1410 - Social Media- 01/01/2021
• 1411 - Health Insurance Portability and Accountability Act (HIPAA) - 02/01/2018
• 1412 - Use of City Property and Equipment - 02/01/2019